Sporting Event Planning
The Abilene Convention & Visitors Bureau can assist you with many aspects of planning and event execution. Below is an overview of the assistance we provide:
|For personalized help contact Debi Schultz, Director of Sales|
Request for Proposal
Please submit your Request for Proposal. You may either upload a PDF or DOC detailing your request, or complete the form below. Either way, our representatives will be in contact with you shortly.
Hosting the many sporting events that we do allows us the opportunity to meet and help extraordinary people and ensure them a memorable experience. It is the reason we are here, to make every visitor to Abilene feel at home. Below are a few testimonials sent to us in order to express thanks for the many great memories made here:
"I cannot thank you enough for hosting the Regional Athletic Directors Winter Meeting. ALL of the participants thought it was a great place to host the meeting and really appreciated you providing lunch. Each one asked me to give you a big thank you for all you did and they will be back in the future. Personally I want to thank you for all the support you provide for all of the coaches and sports in AISD. The athletic directors said they could tell how appreciative AISD should be to have the relationship with you and the ACVB."
- Jerry Gayden
-Abilene ISD, Director of Athletics
"Thank you sooooo much for everything you and your team did for the JTT Fall Section Championships. I didn't get a chance to talk with you before we left, but I wanted you to know how much I appreciated everything you did for us. When working with big events like this, you always have multiple personalities, but the important thing is that your consumers and visitors have a great experience, and that they did!"
Some of the things I heard throughout the weekend ....
- "I didn't know Abilene had such a cute downtown."
- "I loved driving down Sayles and getting to the facility."
- "They've treated us better here than they ever did at Newks." (John Newcombe Tennis Ranch)
- "Dallas put in a bid for next year, but I don't know how we can compete."
- "The kids are loving the player party!"
- "I love doing the social media scavenger hunts because it makes you see things you might not have."
- "The CVB really went all out and we're so appreciative."
- "With the Abilene hospitality and the great facilities, this is the perfect place to host big events."
Please share these comments with your team. Also, any feedback you have for us, I'll gladly pass it along. I hope the event was as successful for you as it was for us! Thanks again for everything,
- Amanda Friday
-West Texas TSR, USTA Texas
“Abilene did a fantastic job and made every team feel special even if they were only playing for 11th place. This was easily the best the tournament ever been run.”
-Texas Tennis Coaches Association 3A State Team Tennis Tournament
Kudos to Debi Schultz, Sports Sales Director:
"First of all I want to tell you Thank-you for being such a Great Person when it comes to helping me and the Texas High School Powerlifting Association. You made my two years as president very easy and words can't describe the magnitude of help that you and Abilene provided. Thank-you, thank-you, thank-you!
Thank you for being a great business partner these past two years and becoming a great friend of mine as well!"
-Tim Mynarcik, President 2011-2012
-Texas High School Powerlifting Association State Championship
"Just wanted you to know that we greatly appreciate your hospitality and the opportunity to participate in your “Champions Classic”! It was a great experience for our student athletes and they thoroughly enjoyed it. Winning didn’t hurt any either! Coach Spitzer reported to me that everything was nothing but “first class”. The boys especially appreciated their tags hanging on the lockers. Nice touch! These young men dream of playing in the high school football finals and this trip to Abilene; playing in big P.E. Shotwell Stadium; and the wonderful way they were treated might be as close as they come to fulfillment of that dream. Thank you so much for giving them this experience of a lifetime. Please express our appreciation to all of the corporate sponsors who make these games possible. It was great and I hope to be back in Abilene soon to attend a game with my son-in-law, Daniel Jones! We look forward to another opportunity in the future to share in the Champions Classic! "
-Gordon H. Grubbs, Superintendent, Newcastle ISD
PS – Our fans also appreciated representatives of your organization for coming over to the visitor’s side just to say thanks for coming and giving them a fan! Thanks also for the shirt. I can hardly wait to wear it and have folks ask me about it! I will tell them about our game and the welcome we were made to feel in Abilene.
Again, THANK YOU, THANK YOU, THANK YOU for everything you did and all the time you spent at the Conference Meet this weekend. It was a big success according to the meet referee and the officials. Most of them told me personally that they loved their notebook and that they would really use it. Many of the regular officials said that they would love to come back any time.
-Jerry Johnson, Assistant Track Coach
"Thank you so much for hosting our playoff game. The stadium, the workers, and Abilene were great! Thanks for all of your help."
-E. Ariel Elliot
-Principal, Greenwood High School
"Thank you for hosting our playoff game. What a thrill it was for our kids and our fans to play at Shotwell. I appreciate the hospitality and Mr. Gayden being a part of the game with us because I know how busy and hectic this time of year is."
-Jim Ned Indians
“Once again, we want to thank you for your hospitality in welcoming the Southwest Region Bowlers of the Professional Bowlers Association to Abilene this past week-end. For the past three years, the city of Abilene has made the PBA feel like special visitors and this year was no different. The residents of Abilene, the press coverage, the employees at Abilene Bowling Lanes and the Visitors Bureau all help in making this one of the most anticipated events on the schedule and we are all appreciative and grateful for your efforts!
Thank you for a job very well done!"
"Thank you so much for your work and tireless effort in making the TASO-Football state meeting such a success! Having coordinated a number of these meetings in cities both big and small throughout the state, I can unequivocally say that your cooperation, assistance and hands-on participation before and during the event were far beyond the normal assistance provided by convention and visitors bureau personnel. Should there be an opportunity for one of our other sports to have a meeting in a non-metropolitan area, I will certainly encourage them to consider Abilene."
-Executive Director, Texas Association of Sports Officials
"I want to take this opportunity and thank you for your support of the Mesquite Grove Invitational - Retired Military Golf Tournament. We appreciate our very important and generous sponsors, which made our tournament a huge success. Your support of Retired Military and Veterans, that served and defended our Great Nation, is very commendable. God Bless America."
Abilene Sports Alliance
The Sports Alliance, established in 2003, is a committee under the Abilene Convention & Visitors Bureau, an affiliate of the Chamber of Commerce.
The Alliance is comprised of the following:
- Champions Classic Committee
- Scholarship Committee
- Steering Committee
Our goals are:
- To increase participation of existing events
- Establish new sporting events and tournaments
- Offer scholarships to local athletes
- Select enthusiastic local contacts for each sport
- Identify committees to help these efforts
To receive Sports Alliance information contact Debi Schultz, Sports Sales Director
Abilene Sports Alliance Scholarships 2013-2014
The Abilene Sports Alliance will offer $8,000 in scholarships to graduating student athletes. One male and one female athlete from Abilene Christian, Abilene, Cooper, and Wylie High Schools will receive this award. Applications may be picked up in the high school Counselor’s office, from the Athletic Coordinator/Director at each campus or click on your school's button below to download the application. Completed application must be turned in to the campus Athletic Coordinator/Director by April 4, 2014.
Action Zone Champions Classic Football Weekend
High school football season is kicked off West Texas style with this multi game weekend featuring some of the best teams in Texas. Proceeds from the event fund college scholarships for Abilene's graduating student athletes.
Starting lineup for 2015: Abilene High vs. San Antonio Warren and Cooper High vs. Austin Vandegrift
Tickets can be purchased at the gate. All games are played at Shotwell Stadium, 1525 E.S. 11th St.
If you would like personalized help, please contact Debi Schultz, Sales Director.
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