Conventions / Meetings | Sports | Family Reunions

Request For Proposal
Required fields are marked in bold and with a red asterisk(*).
* Prefix: (Mr., Mrs., Ms., Dr., etc.)
* Name:
* Organization:
* Address 1:
Address 2:
* City:
* State/Province:
* Postal Code:
Country:
* Phone: (555)555-5555
Fax:
* Email:
Web site:
 
* Type of organization:
   
* Response to RFP/Bid Proposal needed by: MM/DD/YYYY
   
MEETING PROFILE
   
* Complete meeting name:
* Meeting type:
 
* Meeting start date * Meeting end date
MM/DD/YYYY
 MM/DD/YYYY
* Total number of people:
* Total number of rooms blocked:
* Number of suites:
 
Percent single rooms %
Percent double rooms %
Peak night rooms
Number of days hotel rooms are required
   
Alternate dates this meeting may be held:
Alternate date #1 Alternate date #2
MM/DD/YYYY
 MM/DD/YYYY
Rate Range:
Largest meeting setup: for number of people.
  Number of concurrent breakout rooms used
  Number of on-site food and beverage functions
  Largest meal period
Preferred major arrival/departure days:
   
Alternate major arrival/departure days:
   
Preferred location and type of facilities:
(Click all that apply)
Full-service hotel Limited-service hotel
Condominum Civic Center
Other:
  Largest on-site food and beverage function attendance:
   
EXHIBITS (if any please complete the section below.)
   
Type of show:
Number of booths: (if none, please put 0)
Size of booths:
8x10 10x10 Tabletop
Other:
Total gross exhibit square feet:
Move in Day:
First Show Day:
Last Show Day:
Move Out Day:
   

Thank you for using the Abilene Convention & Visitor Bureau's RFP/Bid Proposal we would appreciate any other information you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future.
   
MEETING HISTORY
   
Enter up to two years of meeting history beginning with the most recent.
(Past numbers should be actual pickup)
Past Start Date Past End Date City State/
Province		 Name of Hotel or Facility Convention    Center
    (Y/N)		 Total # People Exhibit Facility Type Total # Rooms Pickup
Type of accommodations used:
   
OTHER FUTURE MEETINGS
   
Enter up to two future meetings (Future numbers should be estimates)
Future Meeting Date(s) City State/
Province		 Name of Hotel or Facility Confirmed Hotel (Y/N) Total # People Total # Rooms Blocked Total # Rooms on Peak
   
Editorial Comments/Special Notes: