Conventions & Meetings

Here you'll find all the information you need to get the ball rolling on planning your next convention or meeting. There's no better place to host your event than Abilene and we look forward to proving that!

On behalf of the Government Finance Officers Association of Texas, the Texas Municipal League and the University of North Texas, thank you for all the hard work and hospitality given to our participants during the Fall Conference. We look forward to being able to come to Abilene in the future.

Lelani Van Gundy, Texas Municipal League

Convention And Meeting Planning

Listed below you'll find complete information to start you down the path to planning a successful event. If you need additional assistance, our professional planning staff is always available. Email our convention services director Pam Sites or call us at 800-727-7704.

Where to Stay

Whether you are looking for a hotel, bed & breakfast or campground, Abilene has a perfect place for you to stay.

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Meeting & Event Facilities

Displayed below are all of the meeting and event facilities available in Abilene. You'll find everything you need regarding venues to ensure a successful and memorable meeting/event.

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Registration Packets

This information will get you started with a successful registration process to get your group set up and ready for its conference and/or convention.

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Room Block Worksheet

Use this worksheet meeting to give you a rough estimate for breaking down the total number of rooms used.

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Services & Rentals

Explore our services, rentals, and more to make the most of your meeting, convention, or event.

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Ranches & Special Venues

Enjoy fresh air and outdoor activities as part of your next meeting or special event.

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Thank you for all you did to make this conference a success! God bless you!

W. Coble and Love Fellowship Church

Convention And Meeting Services

The Abilene Convention and Visitors Bureau's professional staff can assist you with many aspects of planning and meeting execution. For personalized professional service please feel free to contact Pam Sites, Convention Services Director.

Meeting Planning: When planning a meeting, the bureau staff is normally available to attend planning sessions to provide information, suggestions and other assistance.

Tours & Activities: We can help you create the perfect tour or after-hours event by assisting in the coordination of spouse and children tours, entertainment, speakers or catering for your functions.

Registration: Depending on the size of your group, reasonable registration assistance is always free. Custom printed name badges can be produced before the conference.

Delegate Packets: A delegate packet normally contains an Abilene Visitor Guide, lapel pin and discount coupons (when available). We can add programs or other items furnished by your group.

Media Coverage: We can notify local media of upcoming conventions. Upon request, we will send special media releases or assist you with setting up press conferences.

VIP Gifts: Welcome your speakers, board members or other VIPs with a custom gift only Abilene can offer!

I wanted to take a few minutes to thank you for giving of your time and the use of the facility for our meeting. The members of the Texas Association of African American Chambers were very pleased with the meeting room.

Leon J. Petty

Convention Sales

If you need personalized assistance, contact Kim Bosher, Convention Sales Director.

Convention Incentives

The Abilene Convention & Visitors Bureau and local hotels offer incentives for hosting your next meeting or convention in Abilene.

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Expo Center of Taylor County

The Expo Center of Taylor County is one of the most outstanding equestrian centers in the Southwest. It also hosts concerts, livestock and farm shows and conventions. For Texas brand of excitement, don't miss the Western Heritage Classic Ranch Rodeo each May or the West Texas Fair & Rodeo each September. $55 million expansion to be completed in 2021.

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Abilene Convention Center

Your complete meeting and event headquarters is the Abilene Convention Center! Book your next event at this outstanding complex. The Convention Center hosts conventions, arts and crafts shows, gun and knife shows, banquets, special events, concerts and theatrical performances.

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Submit RFP

Please submit your Request for Proposal and our representatives will be in contact with you shortly.

Thank you to everyone at the CVB for helping to make the June TAMIO conference such a success. Your warm welcome and assistance is greatly appreciated. I’ll be sure to recommend Abilene to all!!

Sharon Logan, Texas Association of Municipal Information Officers